IF YOU WANT to stay ahead of your email flow, you need to consider reducing the number of sentences you send. That's Russ Beattie's conclusion. But he considered the adverse reaction of correspondents. Some people think they deserve more than five or six sentences in reply to an email. On mailing lists read by the Irish business community, I've discovered readability, and ultimately action steps, increase if you offer two or three paragraphs in response to a message thread. So reducing your output may not increase your standing with a colleague or a potential client. However, you could adopt a tactic used by Mitch Joel and Dervala Hanley. They append "sent from Blackberry" to mail messages. Looking at the message headers, I know they're on their mobile devices when they send those e-mails. But I also know most people aren't upset to receive a brief e-mail if they think you sent it from your pocket. So I've added a few footers to my Yahoo Mail client and if you're on the receiving end of my electronic correspondence, you might think you've received a mail from my phone.
But the best tactic is one used very effectively by the Queen of our office staff. She puts the action step of her emails into the subject heading of her messages. This allows me to see what she wants without pulling down the body of the email on my phone. I like that tactic the best.
Test: "Sent from Nokia E90 mail phone. Text back +353 86 827 828 7."
Russell Beattie -- "Five Sentences. Nice Idea. Needs More Heft" (The word "heft" in German implies "brief".)
Mike Davidson -- "A Low-Fi Solution to e-mail overload"